Bookroom Policies

 

Policy on Book Sales at NCPS Meetings

The Poetry Society has a Book Sales table at its regular meetings (the second Saturday of January, March, May, and September), which are held at the Weymouth Center for the Arts & Humanities in Southern Pines, NC.  One or more members of the Book Sales and Promotion Committee handle the sales.

We appreciate booksellers’ cooperation with the following policy, since the Poetry Society uses the Weymouth Center only on the meeting days and has very limited storage space for meeting-related materials:

Who May Sell Books

  • Any member of the Poetry Society may sell his or her books at the meetings.  “Member” means anyone whose annual membership dues are paid as of the date(s) when books are to be sold.
  • A member, as defined above, who cannot attend a meeting may designate someone to handle his or her book sales.
  • Invited speakers who are not Poetry Society members may sell their books at the meetings for which they are presenting.
  • Publishers or literary magazine editors may sell poetry books at the meetings.  Since the book-selling space is limited, books by Poetry Society members will be given a preference in the displays.  Publishers or editors who would also like to display posters or other materials should make advance arrangements with the Vice President for Programming or the Poetry Society President (see Officers & Committees).
  • All booksellers are welcome to bring displays, brochures, postcards, or other materials related to their publications.  Booksellers may distribute materials themselves or display those at the Book Sales table, depending on available space.  Advance notice about the materials to be displayed would help the Book Sales chairperson.

The Sales Process

The committee members have a limited amount of cash on hand for change, so buyers are encouraged to pay by personal check.  Buyers place their payment in envelopes marked with the seller’s name, the book title, the price, and the person to whom checks should be made payable.

Booksellers are asked to take their copies to the Book Sales table during the morning registration period, from 9:00 a.m. to before the business meeting begins, which typically occurs at 10 a.m.  The location of the Book Sales table varies, based on programming plans, but signs will be posted at the Weymouth Center.

All booksellers are responsible for collecting their books, promotional materials (e.g., brochures, postcards), and money envelopes at the end of the meeting.  Payments that are unclaimed at the end of a meeting will be mailed to the bookseller, who will be asked to reimburse whoever mails them for any postal costs.  Books that are unclaimed will be kept at the Weymouth Center until the next meeting but will not be displayed at that meeting, unless prior arrangements are made with the Vice President for Programming.  Books unclaimed after that meeting will be donated to a library or other nonprofit agency. Booksellers may make special arrangements for their books to be shipped back, but they must prepay all shipment costs.

Thank you for making books available at our meetings!